Works with SoftPro, Qualia, and RamQuest across all 67 Pennsylvania counties.
Pennsylvania closings involve document work that generic title software doesn’t handle: tax certifications from 2,560+ municipalities, underwriter-specific commitment formats, and state transfer tax rules that vary by county. PA File Velocity is built specifically for these three tasks.
Municipal Tax Certs
Tax certs arrive in different layouts from Berkheimer, Keystone Collections, county treasurers, and local collectors. PA File Velocity reads each one and returns a standardized proration calculation, computed to your closing date.
Title Commitments
Upload a title commitment and get every Schedule B-I requirement extracted into an actionable clearing checklist—open mortgages, tax certs to order, affidavits to prepare—with payoff request letters drafted from the same data.
Transfer Tax
Answer plain-English questions about the transfer and the wizard applies the correct PA Department of Revenue exemption code and the current county Common Level Ratio, producing a signature-ready REV-183.
Sample data — no signup required
Works with First American, Old Republic, Stewart, and Fidelity commitments.
Parsing Schedule B-I requirements…
SUCCESS: Schedule B-I Requirements Parsed (Lancaster County Sample File)
How PA File Velocity works under the hood
Format Library
Each layout is mapped once
When a tax cert layout—Berkheimer, Keystone Collections, a county treasurer, a local collector—is mapped, every matching document afterward parses automatically, for every agency on the platform. Coverage grows with every file processed.
PA Rules Engine
Current rates and ratios, all 67 counties
TIRBOP rate tables, REV-183 exemption codes, and each county's Common Level Ratio are maintained in one place and updated as they change, so calculations always use current values.
No Migration
Works alongside your settlement system
Outputs paste cleanly into SoftPro, Qualia, and RamQuest. There is no data migration, no IT project, and no change to how your team runs closings today.
Each utility works on its own and runs alongside your existing settlement system—no migration or setup project required.
What It Does
Converts returned tax certifications—from Berkheimer, Keystone Collections, county treasurers, school districts, and local collectors—into a standardized settlement proration sheet, whatever format they arrive in.
How It Works
Forward or upload the returned cert. The parsing pipeline extracts base amounts due, penalty dates, paid-through status, and per-diem rates, then computes the proration to your closing date. Results are ready to paste into your settlement statement.
What It Does
Turns Schedule B-I of any title commitment—First American, Old Republic, Stewart, Fidelity—into a clearing checklist with the documents to order, letters to send, and affidavits to prepare for each requirement.
How It Works
Upload the commitment PDF. Each requirement is extracted and categorized, and the tool drafts lender payoff request letters and PA-specific seller affidavits from the same data, ready for review before closing.
What It Does
Determines whether a transfer is taxable or exempt, applies the correct PA Department of Revenue exemption code, and produces a completed, signature-ready REV-183 Statement of Value.
How It Works
Answer five plain-English questions about the transfer—parties, consideration, deed type. The wizard maps the answers to the applicable exemption code, applies the current county Common Level Ratio, and generates the PDF.
A typical pre-closing document workup—reading the commitment, transcribing requirements, calculating tax prorations—takes about 45 minutes per file when done by hand. Here’s what automating it adds up to for one processor.
Manual Process
= 30 hours / month on transcription and proration math.
With PA File Velocity
= 2 hours / month, spent reviewing instead of typing.
About 28 Hours Returned to Each Processor, Every Month.
Time that goes back into closings, client communication, and file quality.
PA File Velocity is document automation software for Pennsylvania title and settlement agencies. It parses municipal tax certifications, extracts Schedule B-I requirements from title commitments, and prepares REV-183 Statement of Value forms—three closing tasks that are specific to Pennsylvania and normally done by hand.
The parser handles certifications from Berkheimer, Keystone Collections, county treasurers, school districts, and local municipal collectors. Layouts are matched against a growing format library; when a new layout appears, it is mapped once and then recognized automatically for every agency from that point on.
No. PA File Velocity runs alongside your settlement production system. Parsed prorations, clearing checklists, and completed forms are formatted to paste directly into SoftPro, Qualia, or RamQuest, so there is no migration and no change to your closing workflow.
Social Security numbers and full account numbers are automatically redacted from extracted text before anything is stored—only the last four digits of account numbers are kept for reference. Uploaded files belong to your agency and are not shared with other agencies.
The rules engine (transfer tax rates, exemption codes, Common Level Ratios) covers all 67 Pennsylvania counties. The beta program is onboarding agencies in Lancaster, Lebanon, York, Dauphin, Chester, and Bucks counties first, where the tax cert format library is deepest.
We’re onboarding a small group of Pennsylvania title agencies, starting with Lancaster, Lebanon, York, Dauphin, Chester, and Bucks counties. Beta agencies get full access to all three utilities and direct input on what we build next.